Hockey Wales is committed to making Hockey a safe sport for all its members and we will ensure you have the right tools to make sure we can keep the game safe and fun.

HW Safeguarding Policy

Incident Reporting Form


Everyone has the right to have fun in a safe, secure environment at any time before, during and after any Hockey activity, training or at competitions. Nobody should be made to feel unhappy or uneasy when taking part in Hockey. This goes against the very nature of what we are trying to achieve.

Hockey Wales is the National Governing Body for hockey, and it is our responsibility to ensure that children know and understand just how safe and fun hockey can and should be. Each member of Hockey Wales and anyone involved in Hockey has a duty of care to assist in ensuring that our sport is seen to be a safe environment for all the family.

In the event of any query or for further information regarding Safeguarding please contact our Lead Safeguarding Officer on 07397 374 242 or via email to

Reporting Concerns

Reporting Concerns

If you are concerned about the way a coach, leader, umpire, volunteer or another player is treating you or someone you know, just remember there is always someone available who can help you.

If you have a concerns and believe the matter is serious or urgent, please contact NSPCC on 0808 800 5000 or contact the Police/Children’s Services straight away.

It’s vital that you talk to your parent or carer or your Club Welfare Officer who is there to help you with any situation. If you don’t feel comfortable talking to them in person then you can always visit the NSPCC website and e-mail them for help and support.

Club Welfare Officers (CWO)

In accordance with Hockey Wales’ affiliation criteria, every club that offers junior hockey activity must be supported with a registered Club Welfare Officer.

Each club must make this officer known to all members of the hockey club, with appropriate contact details readily available so any children or parents/carers know who to contact with any concerns.

As part of our ongoing promise to ensure complete safety, all CWO’s will have to have completed a Time To Listen course by September 2015. We stage these courses throughout the year and you can check for course information here.

Furthermore, it is good practise for coaches and volunteers to be aware of all safeguarding issues and the scUK Safeguarding and Protecting Children Course supports these people. For more information please see below:

  1. Time To Listen (TTL) – CPSU

  2. SCUK SPC 1  

  3. SCUK SPC 2

  4. SCUK SPC 16-18

  5. SCUK Keeping Children Safe in Sport

Additional useful links include:

  1. All Wales Child Protection Procedures 2008

  2. Child line

  3. Kidszone

  4. There4Me

Reporting Concerns

Hockey Wales Code of Ethics

As the National Governing Body for hockey in Wales, Hockey Wales is responsible for setting the standards and values that apply at every level. The Code of Ethics encapsulates all of the sporting, moral and ethical principles that hockey represents.

We think of hockey as a sport for all. A family sport that anyone can enjoy however they choose to participate – as a player, umpire, official, volunteer or a parent supporting on the side-lines. However you choose to be involved in the games, you have a right to do it with enjoyment.

Although we are responsible for setting the standards, everyone involved in hockey has a responsibility to promote the sport, making sure that there is equal access and opportunity for all and that fairness and respect is upheld.

By sharing this code across the sport, we believe that we can uphold the highest standards of integrity and ensure that the reputation of the sport is – and remains – at a high level.

Expected minimum standards of behaviour and conduct

All individuals involved in hockey will, at all times:

1. Respect the spirit of fair play in hockey. This is more than playing within the rules. It also incorporates the concepts of friendship, respect for others and always participating with the right spirit.

2. Respect the rights, dignity and worth of others.

3. Conduct themselves in a manner that takes all reasonable measures to protect their own safety and the safety of others.

4. Promote the reputation of the sport and take all possible steps to prevent it from being brought into disrepute.

5. Protect themselves and others involved in the game from verbal or physical abuse and threatening or intimidating behaviour.

6. Never use inappropriate language or gestures.

7. Abide by the HW_Safeguarding_Policy.

8. Abide by the HW Equality Policy 2017 (V2)

9. Abide by the Hockey Wales Anti-doping Rules.

10. Take personal responsibility to ensure that they are suitably insured for their activities.

Reporting Concerns

Dealing with problems and issues

It is important that unacceptable behaviour is dealt with quickly and appropriately. Therefore it is essential that people know where to go if they want to report a concern or incident.

Clubs and associations should use their own procedures to resolve straightforward issues locally and informally where possible.

Hockey Wales already has a number of ways in which poor behaviour and breaches of policy are dealt with.

There are regulations in place to deal with concerns or incidents involving match day misconduct, safeguarding and protecting young people and doping offences, as detailed below:

1. Red Card and Match-Day Misconduct: 

In place to deal with breaches of the rules of hockey, on pitch issues and match day misconduct. Has provision for certain mandatory minimum periods of suspension. Covered by the Hockey Wales Red Card and Match Day Misconduct Offences Discipline Regulations.

2. Safeguarding and Protecting Young People: 

In place to deal with issues relating to abuse or inappropriate behaviour in relation to under 18 year olds. Covered by the Hockey Wales Safeguarding and Protecting Young People Complaints and Disciplinary Regulations.

3. Anti-Doping: 

In place to deal with doping related offences that contravene the Anti Doping Rules. Covered by the Hockey Wales Anti-doping Regulations, the Hockey Wales complies with the World Anti Doping Authority (WADA) Code. An additional set of regulations has been developed to deal with any breaches that fall outside the remit of the existing regulations, but still need a route for resolution. These regulations are called Disrepute.

4. Disrepute: 

Any breaches of the Code of Ethics that are not covered in the existing three categories above are covered by the Hockey Wales Disciplinary Regulations.

Copies of all the regulations are available here

Everyone is bound by Hockey Wales’ Regulations and clubs and associations have a responsibility to make their members aware of them.

Transporting Young People

Please find attached information regarding the transporting of young people. This is a hot topic area at and after seeking advice from the NSPCC we are taking the CPSU stance on this and therefore attach a copy of the full document of what we would now endorse.

Any questions around safeguarding issues, concerns please do not hesitate to contact the Lead Safeguarding Officer on 07397 374 242 or via email to

Reporting Concerns

Disclosure and Barring Service (DBS)

Disclosure and Barring Service (DBS) check was previously known as Criminal Records Bureau (CRB). The DBS enables Hockey Wales and its clubs and organisations to make informed recruitment decisions. Any individuals wishing to work with young people in hockey are required to undertake an enhanced DBS check and / or barred list check.

Please remember DBS checks should not be used in isolation, they should be one part of the process to determine if someone is suitable to work with young people in a particular role.

Hockey Wales is committed to providing guidance and support to hockey clubs and organisations to ensure that all children in hockey participate in an environment that is both safe and enjoyable.

Who is eligible for a check?

The Government have reviewed the criteria to determine who is eligible for a DBS check and have introduced the new definition of ‘regulated activity’ to assist. The new guidance introduces consistent safeguarding and vetting requirements for all those working with young people, whether they are in a paid or voluntary capacity.

The new definition distinguishes between roles that meet the definition of ‘regulated’ activity AND whether they are deemed supervised or unsupervised roles. The supervision distinction determines the level of check required i.e. enhanced DBS check and / or barred list check.

Eligibility for a DBS check by role

Hockey Wales has taken the new definition and applied the criteria to the hockey environment to provide a list (not exhaustive) of roles. Each role has been broken down to determine what level of check is required.

What are your responsibilities as a club / organisation?

As part of Hockey Wales, it’s imperative that the following responsibilities are carried out:

  1. Ensure all those that are eligible complete a DBS check to the appropriate level (checks should be completed every three years).

  2. Do not deploy (paid or unpaid role) anyone in ‘regulated activity’ unless you have completed a barred list check.

  3. Inform people prior to them taking on a role, if it will require a DBS / barred list check.

  4. Inform Hockey Wales if you have a concern about a person and they are working with young people

How do you get checks processed?

All DBS checks need to be submitted through Hockey Wales.

All DBS information can be found HERE.

The first point of contact for all DBS enquiries is:

To report concerns about a person that is working with young people

Please call the Lead Safeguarding Officer on 07397 374 242 or email

©2019 by Hockey Wales.

Hockey Wales is the trading name of The Welsh Hockey Union Ltd (Co reg no. 04891518 incorporated on 8 September 2003) which is a company limited by guarantee. The Registered address is Welsh Hockey Union Ltd, Sport Wales National Centre, Sophia Gardens, Cardiff, CF11 9SW.